Seniors First BC is a non-profit organization that provides assistance to seniors in British Columbia through five programs: Seniors Abuse Information Line, Victim Services, the Education and Outreach program and three legal programs (Elder Law Clinic, Legal Advocacy Program, Advance Planning Clinic). 

The Administrator will maintain and improve solid and efficient organizational systems to support the organization’s 30+ staff to ensure the delivery of services to vulnerable adults throughout BC. Working in partnership with the Executive Director and program managers, the administrator assists with administrative and financial management of the organization. 

Duties and Responsibilities 

Office/Building Management 

• Coordinate staff’s access to physical facilities (keys, fob, etc.) 

• Direct and implement systems to ensure the SFBC office functions efficiently and safely for all staff, clients and volunteers; 

• Liaise with building operators for office issues. 

• Coordinate repairs and improvements with building manger and contractors. 
• Reorganize office layout based on staff’s needs. 

IT and equipment management 

• Manage, purchase (and occasionally ship) office equipment (printers, phones, desks, chairs etc.). 

• Maintain computer inventory and track staff assignments. 

• Provide first-level troubleshooting for IT issues and escalates to IT and telephony consultants as needed. 
• Coordinate software upgrades. 

Human resources 

• Onboard new staff: HR procedures, use of payroll and absence management system. 

• Schedule staff meetings. 

• Add staff to the benefit program and answer enquiries regarding benefits and mental health supports. 

 Staff meetings and committees 

• Assist with the preparation of staff meetings 

• Participate in Occupational Health and Safety committee. 

• Participate in minute taking.   

Board and members’ meetings 

• Send doodle polls and schedule bi-monthly Board meetings and Board committees meetings. 

• Gather reports from program managers. 

• Maintain the membership list. 

• Assist with the preparation of the annual general meeting. 

Bookkeeping (when temporary coverage is needed) 

• Process invoices. 

• Collect reimbursement forms from staff. 

Qualifications and Competencies 

• Minimum 2-years college/university education in non-profit management, business, organizational development or equivalent; 

• 3+ years in a similar role in a nonprofit organization. 

• Skills in administration, IT, internal communications, human resources and/or financial management; 

• Familiarity with Payworks an asset. 

• Excellent interpersonal and communication skills, both written and oral. 

• Demonstrated ability to function well in a team environment and knowledge of leading practices in developing and maintaining a strong team culture. 

• Satisfactory criminal record check for the vulnerable sector needed to secure the position. 

• Excellent problem-solving skills. 

• Positive, energetic and pleasant attitude. 

Compensation: 

$45,000-60,000/year, based on experience, plus extended health benefits after probation. 

 Reports to:  

Executive Director 

Start date:

As soon as possible. Applications will be reviewed on a rolling basis until a suitable candidate is found.

Application: 

Please submit a resume and a brief cover letter to [email protected]. Applications will be reviewed on a rolling basis until the position is filled. 

We welcome applications from members of communities experiencing structural discrimination, including Indigenous people, racialized people, 2SLGBTQ+ people, and people with disabilities. We thank all applicants for their interest, but only candidates selected for an interview will be contacted.